MINUTES - REGULAR MEETING
February 12, 2008

PRESENT: Reeve Robert Rydholm
Councillor Mary-Lynne Hunt
Councillor Shirley Hunt
Councillor Brenda Spithoff
Clerk-Treasurer Patricia Maxwell

ALSO PRESENT: Alan Jones, Solicitor, Darren Henderson

ABSENT: Councillor Donna Young

1. CALL TO ORDER

Reeve Rydholm called the meeting to order at 6:30 pm.

2. ADOPTION OF THE AGENDA

The Clerk advised of the addition of Agenda Item No. 8-7 - Policy for By-law Enforcement.

Resolution No. 2008-24

Moved by Councillor M. Hunt
Seconded by Councillor Spithoff

THAT the Meeting Agenda be adopted as amended.
CARRIED.

3. DECLARATION OF PECUNIARY INTEREST

Councillor Spithoff declared an interest in the Disbursement List, Cheque No. 13802 and refrained from voting.

4. DEPUTATIONS AND PETITIONS

4.1 Alan Jones - Solicitor - Gravel Doctor

Mr. Jones and Mr. Henderson attended the meeting to speak informally with Council regarding the Zoning Amendment currently on hold, to re-zone a portion of property located on Sovereign Road to permit aggregate extraction.

Mr. Jones asked what Council saw as barriers to the application. Council advised that the road concerns, including dust, heavy trucks and road damage was a large problem for Council, as well as noise and lose of "serenity" was a big concern for the residents.

Mr. Jones and Mr. Henderson advised that they were willing to enter into an agreement similar to those in place for Hacquoil and Lehto. Mr. Henderson noted that the company feels they are good stewards of the roads and property where they are located now and would continue to do so here in Conmee.

Mr. Henderson also noted that the company is not sure when or if they would actually open the pit as they have material where they are, however, if a job was in this area it is more cost effective to open the pit closer.

Mr. Jones was asked if the company wanted to put a crusher or asphalt plant on the property and he advised that they wished to have an extraction and processing amendment. Mr. Jones was asked if he wished to re-open the zoning amendment at this time. The Clerk advised that a new public meeting with circulation would be required as there was a significant change to the application. Mr. Jones advised that they wished to proceed.

Reeve Rydholm thanked Mr. Jones and Mr. Henderson for attending the meeting.

5. ADOPTION OF MINUTES

5.1 Resolution No. 2008-25

Moved by Councillor M. Hunt
Seconded by Councillor S. Hunt

THAT the Minutes of the Regular Meeting of Council held on January 22, 2008 be approved as circulated.
CARRIED.

6. REPORTS FROM MUNICIPAL OFFICERS

6.1 Road Superintendent's Report - not at this meeting
- Landfill Report - not at this meeting
6.2 Fire Chief's Report - not at this meeting
6.3 Clerk's Report

The Clerk requested that Council cancel the second February meeting as she could not be in attendance due to the OGRA/ROMA conference.

The Clerk also requested Council to set a date for the public meeting on the zoning amendment from Gravel Doctor. Council set the date as March 25, 2008.

6.4 Councillor Reports - Reeve Rydholm - NOW Forest Council - filed.

7. DISBURSEMENT LIST

7.1 Resolution No. 2008-26

Moved by Councillor S. Hunt
Seconded by Councillor Spithoff

THAT the Accounts in the amount of $47,829.57 as per Disbursement List No. 02A 2008 be approved for payment.
CARRIED.

8. UNFINISHED BUSINESS

8.1 Consolidated Reserve Account - Admin. Report #2008-07 - deferred

8.2 Lehto Aggregate License Site Plan - Admin. Report #2008-08

Council did not identify any concerns with the above noted issue.

8.3 Information from Solicitor re Road Agreements

Council discussed the information from the Municipal Solicitor regarding the Road Agreements currently in place with Hacquoil and Lehto. The Solicitor advised that he does not feel the current agreements are enforceable. Council directed the Clerk to tell the Solicitor to send letters to Hacquoil and Lehto advising that the agreements will not be continued. Council agreed that the process should be changed to allow Hacquoil and Lehto to apply for hauling permits as everyone else does.

8.4 Report from Gwen Garbutt re DSSAB - filed

8.5 By-law No. 926 - Tax Ratios

Resolution No. 2008-27

Moved by Councillor Spithoff
Seconded by Councillor M. Hunt

THAT the Reeve and Clerk be authorized on behalf of the Township of Conmee to affix their signatures to By-law No. 926, being a By-law to establish the Tax Ratios for 2008.
CARRIED.

8.6 By-law No. 927 - Interim Taxes

Resolution No. 2008-28

Moved by Councillor M. Hunt
Seconded by Councillor S. Hunt

THAT the Reeve and Clerk be authorized on behalf of the Township of Conmee to affix their signatures to By-law No. 927, being a By-law to provide for the Interim Tax Levy.
CARRIED.

8.7 By-law No. 928 - Salt/Sand Dome

Resolution No. 2008-29

Moved by Councillor M. Hunt
Seconded by Councillor S. Hunt

THAT the Reeve and Clerk be authorized on behalf of the Township of Conmee to affix their signatures to By-law No. 928, being a By-law to authorize the submission of an application to the Ontario Infrastructure Projects Corporation.
CARRIED.

9. NEW BUSINESS

9.1 Resolution Support Request - Township of Russell re Debt Capacity

Resolution No. 2008-30

Moved by Councillor Spithoff
Seconded by Councillor M. Hunt

THAT the Council for the Township of Conmee supports the resolution from the Township of Russell regarding the calculation of a Municipality's debt capacity (copy attached).
CARRIED.

9.2 MMAH - Conmee Debt Limit - filed

9.3 Letter from D. Ribotto re Resignation from Library Board

Resolution No. 2008-31

Moved by Councillor M. Hunt
Seconded by Councillor Spithoff

THAT the Council for the Township of Conmee accepts with regret, the resignation from Donna Ribotto from the Library Board as of March 12, 2008.
CARRIED.

9.4 Registration for TBD Municipal League Spring Meeting

Resolution No. 2008-32

Moved by Councillor S. Hunt
Seconded by Councillor M. Hunt

THAT the following persons be approved to attend the Thunder Bay District Municipal League Spring Meeting to be held March 7 and 8th in Longlac.

Reeve Rydholm, Clerk Maxwell
CARRIED.

9.5 TB District Municipal League Calendar of Events

Council requested that the Municipal League be advised of the Chinese Auction and the Fire Department's 30th Anniversary.

9.6 Resolution Support re Township of Greater Madawaska - Logging

Resolution No. 2008-33

Moved by Councillor Spithoff
Seconded by Councillor S. Hunt

THAT the Council for the Township of Conmee supports the resolution from the Township of Greater Madawaska regarding compensation from logging companies using municipal roads (copy attached).
CARRIED.

9.7 By-law Enforcement Policy

Resolution No. 2008-34

Moved by Councillor M. Hunt
Seconded by Councillor Spithoff

THAT the Council for the Township of Conmee hereby approves of the Policy as drafted regarding the process for By-law infractions.
CARRIED.

10. CORRESPONDENCE

10.1 OPP 2007 4th Quarter - Table File
10.2 DSSAB 2008 Budget - Table File
10.3 TBD Health Unit - Draft Protocols- Table File
10.4 TBD Health Unit - Minutes - December 18, 2007 - Table File
10.5 Response from MMAH re DSSAB Costs
Council discussed the response received from MMAH to the resolution support sent to them in December. Council felt that the response did not address the issue and requested the Clerk to return a resolution for Council to sign and forward to NOMA.

CLOSED SESSION TO DISCUSS PERSONNEL ISSUES

Resolution No. 2008-35

Moved by Councillor Spithoff
Seconded by Councillor S. Hunt

THAT the Council for the Township of Conmee adjourns to a closed session to discuss personnel issues at 8:20 pm.
CARRIED.

Resolution No. 2008-36

Moved by Councillor Spithoff
Seconded by Councillor S. Hunt

THAT the Council for the Township of Conmee adjourns the closed session and returns to the open meeting at 8:55 pm.
CARRIED.

11. ADJOURNMENT

Resolution No. 2008-37

Moved by Councillor S. Hunt
Seconded by Councillor M. Hunt

THAT the Council for the Township of Conmee adjourns this meeting at 8:56 pm.
CARRIED.



_____________________
Reeve



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Clerk