MINUTES - REGULAR MEETING
January 8, 2008

PRESENT: Reeve Robert Rydholm
Councillor Mary-Lynne Hunt
Councillor Shirley Hunt
Councillor Brenda Spithoff
Clerk-Treasurer Patricia Maxwell

ALSO PRESENT:

ABSENT: Councillor Donna Young

1. CALL TO ORDER

Reeve Rydholm called the meeting to order at 6:30 pm.

2. ADOPTION OF THE AGENDA

Resolution No. 2008-01

Moved by Councillor S. Hunt
Seconded by Councillor M. Hunt

THAT the Meeting Agenda be adopted as prepared.
CARRIED.

3. DECLARATION OF PECUNIARY INTEREST

There were no declarations of pecuniary interest on the part of any member of Council.

4. DEPUTATIONS AND PETITIONS

There were no deputations or petitions for Council's consideration.

5. ADOPTION OF MINUTES

5.1 Minutes - Regular Meeting - December 11, 2007

Resolution No. 2008-02

Moved by Councillor M. Hunt
Seconded by Councillor Spithoff

THAT the Minutes of the Regular Meeting of Council held on December 11, 2007 be approved as circulated.
CARRIED.

6. REPORTS FROM MUNICIPAL OFFICERS

6.1 Road Superintendent's Report - filed
- Landfill Report

Council discussed the information provided by the Landfill Attendant on residents who refuse to stop throwing corrugated cardboard boxes in the trench, apparently because they do not approved of the Township's practice of burning it. Council requested that a letter be sent to each of the residents involved to explain why the cardboard is handled the way it is.

6.2 Fire Chief's Report

Council discussed the Fire Chief's request to include a recruitment letter in with the interim tax bill. As there is only one sheet of paper with this bill, a second could be inserted for no extra postage. The Clerk advised that the office would ask the Department to pre-fold the letter, and office staff will insert it into the bills to maintain personal privacy.

Council also discussed the Fire Chief's budget request to receive the proceeds of the ambulance base lease, as the Fire Department is responsible for all costs of the base. Council directed the Clerk to advise the Auditor that if there was a surplus in the budget for 2007, the lease amount should be given to the Fire Department for their reserves.

6.3 Clerk's Report - filed

Resolution No. 2008-03

Moved by Councillor M. Hunt
Seconded by Councillor S. Hunt

THAT Reeve Rydholm be authorized to attend the NOFC meeting on January 18, 2008 at the Victoria Inn.
CARRIED.

6.4 Councillor Reports - Councillor M. Hunt - T.B. District Municipal League Fall Meeting - November 24, 2007 - filed

7. DISBURSEMENT LIST

7.1 Disbursement List No. 01A 2008

Resolution No. 2008 - 04

Moved by Councillor S. Hunt
Seconded by Councillor M. Hunt

THAT the Accounts in the amount of $87,927.44 as per Disbursement List No. 01A 2008 be approved for payment.
CARRIED.

8. UNFINISHED BUSINESS

8.1 Emergency Power - Solar and Wind Generation Information - filed
- Questions Submitted Regarding Emergency Planning

The Clerk presented information on a Policy on Pandemic Planning that should be developed by Council to ensure continued operations of the Township in the event that staff become sick or disabled due to a pandemic. Council directed the Clerk to put the information into Policy form and bring it back to the next Council meeting.

8.2 OGRA/ROMA Conference - Preliminary Agenda

Resolution No. 2008-05

Moved by Councillor M. Hunt
Seconded by Councillor Spithoff

THAT the following persons be approved to attend the OGRA/ROMA conference to be held February 25th to 27th in Toronto:

Road Superintendent - Ken Malinoski
Clerk-Treasurer - Pat Maxwell
CARRIED.

8.3 Response from Fire Marshall re Cost of Training - filed

8.4 Letter from City Clerk re Closed Meeting Investigator - filed

8.5 Letter from Solicitor re Road Agreements

Council reviewed the letter from the Solicitor regarding the Road Agreements with Hacquoil and Lehto. The Solicitor advised that it was his opinion that these Agreements are unenforceable. He suggested that these two operators should be subject to the Half-Load By-law as everyone else is. Council directed the Clerk to have the Solicitor draft a letter to Mr. Hacquoil and Mr. Lehto.

8.6 Ambulance Base Lease

Council reviewed the draft Ambulance Base Lease and did not identify any concerns. The Clerk was directed to return the Lease and authorizing By-law to the next meeting.

9. NEW BUSINESS

9.1 Resolution Support Request - City of Waterloo re Sales Tax

Resolution No. 2008-06

Moved by Councillor S. Hunt
Seconded by Councillor Spithoff

THAT the Council for the Township of Conmee supports the resolution from the City of Waterloo regarding PST exemptions for Municipalities:

AND THAT this resolution support be forwarded to our local MPP.
CARRIED.

9.2 Resolution Support Request - City of Waterloo re Infrastructure Funding

Resolution No. 2008-07

Moved by Councillor M. Hunt
Seconded by Councillor S. Hunt

THAT the Council for the Township of Conmee supports the resolution from the city of Waterloo regarding infrastructure funding for Municipalities:

AND THAT this resolution support be forwarded to our local MP and MPP.
CARRIED.

9.3 Ministry of Health and Long-Term Care - Draft Protocols from Ontario Public Health Standards - Webinar - No Council member was able to attend.

9.4 Resolution Support Request - Regional Mun. of Durham re EI

Resolution No. 2008-08

Moved by Councillor M. Hunt
Seconded by Councillor Spithoff

THAT the Council for the Township of Conmee supports the resolution from the Regional Municipality of Durham regarding the Employment Insurance Program:

AND THAT this resolution support be forwarded to our MP and MPP.
CARRIED.

9.5 AMO Alert re Permanent Federal Gas Tax Funding - filed

9.6 Notice of Public Health Levy for 2008 - filed

9.7 Charting Your Future - Councillor Training - filed

9.8 Letter from L. Pajamaki - Admin. Report No. 2008-04

Resolution No. 2008-09

Moved by Councillor S. Hunt
Seconded by Councillor Spithoff

THAT the Council for the Township of Conmee appoint Mr. Grant Arnold as Conmee's representative to the Lakehead Region Conservation Authority for the remainder of the current Council term:

AND THAT Resolution No. 2007-228 be repealed.
CARRIED.

9.9 1st Budget Meeting Date - deferred

10. CORRESPONDENCE

10.1 T.B. District Board of Health - Minutes - November 27, 2007 - filed
10.2 LRCA - Minutes - November 21, 2007 - filed
10.3 AMO Alert - Infrastructure Investment - filed
10.4 Response from M. Gravelle re DSSAB Costs - filed
10.5 Response from K. Boshcoff re DSSAB Costs - filed
10.6 Thank you from D. Niemi - filed

11. ADJOURNMENT

Resolution No. 2008-10

Moved by Councillor S. Hunt
Seconded by Councillor M. Hunt

THAT we do now adjourn this meeting at 8:07 pm.
CARRIED.



_____________________
Reeve



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Clerk