MINUTES - REGULAR MEETING
July 24, 2007

PRESENT: Reeve Robert Rydholm
Councillor Mary-Lynne Hunt
Councillor Shirley Hunt
Clerk-Treasurer Patricia Maxwell
Road Superintendent Ken Malinoski

ALSO PRESENT: Brian VanLenthe, Bob Kowalczyk

ABSENT: Councillor Brenda Spithoff
Councillor Donna Young

1. CALL TO ORDER

Reeve Rydholm called the meeting to order at 6:30 pm.

2. ADOPTION OF THE AGENDA

Resolution No. 2007-145

Moved by Councillor S. Hunt
Seconded by Councillor M. Hunt

THAT the Meeting Agenda be adopted as prepared.
CARRIED.

3. DECLARATION OF PECUNIARY INTEREST

There were no declarations of pecuniary interest on the part of any member of Council.

4. DEPUTATIONS AND PETITIONS

There were no deputations or petitions for Council's consideration.

5. ADOPTION OF MINUTES

5.1 Resolution No. 2007-146

Moved by Councillor M. Hunt
Seconded by Councillor S. Hunt

THAT the Minutes of the Public Meetings held on June 26, 2007 be adopted as circulated.
CARRIED.

5.2 Resolution No. 2007-147

Moved by Councillor M. Hunt
Seconded by Councillor S. Hunt

THAT the Minutes of the Regular Meeting held on June 26, 2007 be adopted as circulated.
CARRIED.

5.3 Resolution No. 2007-148

Moved by Councillor S. Hunt
Seconded by Councillor M. Hunt

THAT the Minutes of the Closed Meeting held on June 26, 2007 be adopted as circulated.
CARRIED.

6. REPORTS FROM MUNICIPAL OFFICERS

6.1 Road Superintendent's Report

Mr. Malinoski reported on the activities of the Road Department, which included grading roads for calcium, repairing washouts and starting the Holland Hill project. It was noted that the brushing and roadside grass cutting has been completed. The bridge inspections have been done and we are waiting for the reports. Council reviewed a map outlining the roads that have already received calcium. Most have been done, but one more load is required, which may make the calcium budget overspent.

At this point Council decided to deal with 8.1 - VanLenthe Moto-cross track.

8.1 By-law No. 916 - Racetrack

Council reviewed the draft By-law for the Motocross racetrack. Several changes were made. Council directed the Clerk to send the draft By-law to the new Planner for comment. This item will be placed on the Agenda for the August 28th Council meeting.

At this point Council called for a closed session to deal with personnel issues.

Resolution No. 2007-149

Moved by Councillor S. Hunt
Seconded by Councillor M. Hunt

THAT we adjourn to a closed session to discuss personnel issues at 7:37 pm.
CARRIED.

Resolution No. 2007-150

Moved by Councillor M. Hunt
Seconded by Councillor S. Hunt

THAT we adjourn the closed session and return to the open meeting at 8:50 pm.
CARRIED.

6.2 Fire Chief's Report - filed

6.3 Clerk's Report

The Clerk reported that a quote had been received from AON Reed Stenhouse for Municipal insurance. As they have quoted with a $10,000.00 deductible Council requested that they re-quote with a $5,000.00 deductible.


7. DISBURSEMENT LIST

7.1 Resolution No. 2007-151

Moved by Councillor M. Hunt
Seconded by Councillor S. Hunt

THAT the Accounts in the amount of $79,559.56 as per Disbursement List No. 07A be approved for payment.
CARRIED.

7.2 Budget to Actual Update

Council discussed the budget to actual information and directed the Clerk to set up a meeting with Joe Commuzi to discuss the use of the Federal Gas Tax funds. The Clerk was also directed to research a different way of marking the graves in the cemetery so that the lawnmower could go over top of them.

8. UNFINISHED BUSINESS

8.1 By-law No. 916 - Racetrack - see above

8.2 By-law No. 917 - Rezoning for Rautianinen

Resolution No. 2007-152

Moved by Councillor M. Hunt
Seconded by Councillor S. Hunt

THAT the Reeve and Clerk be authorized on behalf of the Township of Conmee to affix their signatures to By-law No. 917, being a By-law to change the zoning on a portion of Lot 1, Concession 1, from the Extractive Industrial Zone to the Rural Zone.
CARRIED.

8.3 By-law No. 915 - Dissolve Pinewood Court Bd. Of Management

Resolution No. 2007-153

Moved by Councillor S. Hunt
Seconded by Councillor M. Hunt

THAT the Reeve and Clerk be authorized on behalf of the Township of Conmee to affix their signatures to By-law No. 915, being a By-law to dissolve the District of Thunder Bay Homes for the Aged Board of Management.
CARRIED.

8.4 Information on Canadian National Taxpayers Coalition - information filed

8.5 Fed. Gas Tax Implementation Information - information filed

8.6 Letter from Alan Jones re Wolfwood Re-zoning

Council discussed the letter from Alan Jones, Agent for the Wolfwood company regarding the rezoning application. Due to the fact that the applicants are requesting such a major change in the application to reduce the rezoned property from approximately 2700 acres to the 160 acres closest to Sovereign Road, Council directed the Clerk to send a letter to all interested persons advising of this change and requesting written comments.
8.7 By-law No. 918 - Lehto Rezoning

Resolution No. 2007-154

Moved by Councillor S. Hunt
Seconded by Councillor M. Hunt

THAT the Reeve and Clerk be authorized on behalf of the Township of Conmee to affix their signatures to By-law No. 918, being a by-law to rezone a portion of Lot 5, Concession 3 being Parts 1 to 3 on Reference Plan of Survey No. 55R-590, from the Rural Zone to the Extractive Industrial Zone.
CARRIED.

8.8 By-law No. 914 - Fireworks - Letters Received

Council requested that this item be deferred to the August meeting.

Resolution No. 2007-155

Moved by Councillor S. Hunt
Seconded by Councillor M. Hunt

THAT the meeting time be extended past 9:30 pm.
CARRIED.

8.9 Building By-law - Admin. Report No. 2007-32

Council discussed the issue of the building permit for Mr. Tyre. Council agreed that if Mr. Tyre applied for a permit to do the repairs to the building and paid the applicable fee, a building permit could be issued. Council directed the Clerk to send a letter to Mr. Tyre advising of this.

9. NEW BUSINESS

9.1 Slate River Plowman's Association

No Council member was available to attend this event.

9.2 AMO Alert - Building Canada Funding - filed until further information received.

9.3 DSSAB Report - Gwen Garbutt - filed

9.4 Resolution Support Request - Farmland Taxation

Resolution No. 2007-156

Moved by Councillor S. Hunt
Seconded by Councillor M. Hunt

THAT the Council for the Township of Conmee supports the resolution fro the United Counties of Stormont, Dundas and Glengarry regarding the Farm Tax Rebate.
CARRIED.

9.5 AMO Alert - Closed Meeting Investigator - filed

9.6 NOMA Regional Conference - deferred

9.7 Surplus Equipment - Pumper 71 - Admin. Report No. 2007-33

Resolution No. 2007-157

Moved by Councillor M. Hunt
Seconded by Councillor S. Hunt

THAT the old fire truck known as Pumper 71 be declared surplus to the needs of the Township and that the Clerk be directed to advertise in the Conmee Chronicle that it is available for purchase as a tender bid.
CARRIED.

9.8 Library Air Conditioner

Council approved the installation of the air conditioner for the library.

9.9 History Book Price Reduction - Admin. Report No. 2007-34

Resolution No. 2007-158

Moved by Councillor M. Hunt
Seconded by Councillor S. Hunt

THAT the History Book prices be reduced to $35.00 for the hard cover and $20.00 for the soft cover.
CARRIED.

9.10 Best Practices Meeting - Request by Counc. S. Hunt - deferred

10. CORRESPONDENCE

10.1 MNR - Response re Endangered Species Act - Table File
10.2 MMAH - Performance Measurement Program Handbook - Table File
10.3 Provincial Offences 2006 Financial Statement - Table File
10.4 Moving Forward - Mental Health Newsletter - Table File
10.5 LRCA - 2006 Financial Statements - Table File
10.6 Canada Post - Review of Mailboxes - Table File
10.7 TB Regional Hospital - 2006 Report - Table File
10.8 OGRA Questions for Upcoming Election - Table File
10.9 Superior North EMS - 2006 Report - Table File

11. ADJOURNMENT

Resolution No. 2007-159

Moved by Councillor M. Hunt
Seconded by Councillor S. Hunt

THAT we do now adjourn at 9:58 pm.
CARRIED.

_____________________
Reeve



_____________________
Clerk