MINUTES - REGULAR MEETING
March 27, 2007

PRESENT: Reeve Robert Rydholm
Councillor Shirley Hunt
Councillor Donna Young
Road Superintendent Ken Malinoski
Clerk-Treasurer Patricia Maxwell

ALSO PRESENT:
ABSENT: Councillor Mary-Lynne Hunt, Councillor Brenda Spithoff


1. CALL TO ORDER

Reeve Rydholm called the meeting to order at 6:30 pm.

2. ADOPTION OF THE AGENDA

Resolution No. 2007-68

Moved by Councillor S. Hunt
Seconded by Councilor Young

THAT Council adopt the Agenda as prepared.
CARRIED.

3. DECLARATION OF PECUNIARY INTEREST

There were no declarations of pecuniary interest on the part of any member of Council.

4. DEPUTATIONS AND PETITIONS

There were no deputations or petitions for Council's consideration.

5. ADOPTION OF MINUTES

5.1 Minutes - Regular Meeting - March 13, 2007

Resolution No. 2007-69

Moved by Councillor S. Hunt
Seconded by Councillor Young

THAT the Minutes of the Regular Meeting held on March 13, 2007 be adopted as circulated.
CARRIED.

5.2 Minutes of the Closed Meeting - March 13, 2007

Resolution No. 2007-70

Moved by Councillor Young
Seconded by Councillor S. Hunt

THAT the Minutes of the Closed Meeting held on March 13, 2007 be adopted as circulated.
CARRIED.


5.3 Minutes of the Budget Meeting held on March 19, 2007 be adopted as circulated.

Resolution No. 2007-71

Moved by Councillor Young
Seconded by Councillor S. Hunt

THAT the Minutes of the Budget Meeting held on March 19, 2007 be adopted as circulated.
CARRIED.

6. REPORTS FROM MUNICIPAL OFFICERS

6.1 Road Superintendent's Report - on file
- Landfill Report - Not at this meeting

6.2 Fire Chief's Report - Annual Report

Resolution No. 2007-72

Moved by Councillor Young
Seconded by Councillor S. Hunt

THAT the Conmee Emergency Services 2006 Annual Report be accepted.
CARRIED.

6.3 Clerk's Report - filed

6.4 Councillor Reports - Councillor Hunt's report on attendance at Thunder Bay District Municipal League Spring Meeting - filed

6.5 Councillor Reports - Reeve Rydholm's report on Thunder Bay Homes for Aged Board of Management - filed

7. DISBURSEMENT LIST

7.1 Disbursement List No. 03B 2007

Resolution No. 2007-73

Moved by Councillor Young
Seconded by Councillor S. Hunt

THAT the Accounts in the amount of $53,262.45 as per Disbursement List No. 03B 2007 be approved for payment.
CARRIED.

8. UNFINISHED BUSINESS

8.1 Real Tax Property Sales - Admin. Report #2007 - 12 - deferred to next meeting.

8.2 Race Track - Admin. Report #2007-13

Resolution No. 2007-74

Moved by Councillor S. Hunt
Seconded by Councillor Young

THAT the Clerk be directed to send a registered letter to Mr. Brian VanLenthe advising him that no races may be run until the Zoning and Official Plan matters have been completed.
CARRIED.

8.3 Council Enforcement of Building Permits being Issued - Councillor Hunt

Council discussed several incidences of people building without permits or changing the use of the structure once built. Council requested that the Clerk research the costs of having the Building Official patrol the Township for violations of the Building and Zoning By-law.

9. NEW BUSINESS

9.1 2006 Councillor Expense Forms

Resolution No. 2007-75

Moved by Councillor Young
Seconded by Councillor S. Hunt

THAT Council accepts the Clerk's Report of Councillor Expenses for the year 2006.
CARRIED.

9.2 Thunder Bay Federation of Agriculture - Support Request #1

Resolution No. 2007-76

Moved by Councillor S. Hunt
Seconded by Councillor Young

THAT Council approves of a donation in the amount of $50.00 for the Thunder Bay Federation of Agriculture's education venture.
CARRIED.

9.3 Thunder Bay Federation of Agriculture - Support Request #2

Resolution No. 2007-77

There was no mover or seconder for this resolution, therefore the resolution dies on the table.

9.4 Registration for NOMA Spring Meeting and Information on Elections

Registration No. 2007-78

Moved by Councillor S. Hunt
Seconded by Councillor Young

THAT the following persons be approved to attend the NOMA Annual General Meeting to be held in Dryden on April 25th to April 27th, 2007:

Councillor M. Hunt - Yes
Reeve Rydholm - Yes
Clerk Maxwell - Yes
CARRIED.

9.5 Lynda Rydholm - Information on Federation of Canadian Municipalities

Council read a report from Ms. Rydholm and requested that the Clerk bring this item back to the next meeting with information on whether the Township belongs and what the advantages would be.

9.6 Hydro One Councillor Contact Numbers

Council members were provided with confidential numbers to reach Hydro One in an emergency.

9.7 Request from Property Owner to Erect Storage Shed

The Clerk advised that a property owner was requesting permission to erect a storage shed on a property before erecting a residence as required by the Zoning By-law. The shed will be to store building materials.

Resolution No. 2007-79

Moved by Councillor Young
Seconded by Councillor S. Hunt

THAT despite Section 4.1(e) of the Zoning By-law, Mr. Ken Sheffield be permitted to place a garage/storage building on a portion of Lot 6, Conc. 2 before building a residence. Mr. Sheffield will be required to sign an undertaking that the building will not be used for human habitation.
CARRIED.

9.8 Fence By-law - Admin. Report #2007-14

The Clerk advised that it appeared that the owners of scrap yards must maintain a fence around the scrap yard as per By-law No. 614. Council discussed the fence between the Community Centre and Oskars Salvage. It is falling over and may be a hazard. The Clerk was directed to send a letter to Mr. Lehto requesting the fence be repaired.

9.9 Letter from L. Kloosterhuis - EMO Levy

The letter from L. Kloosterhuis, Chair of the EMO was provided for Council's information on why the levy has been raised.

9.10 Medical Coverage Proposal - Admin. Report No. 2007-15

Resolution No. 2007-80

Moved by Councillor Young
Seconded by Councillor Hunt

THAT the eligible part-time employees who are not covered under the Township's medical agreement for full time employees be allowed to sign up for the benefit plan provided by Green Shield for such employees. The premiums for this plan shall be deducted by the Township from the employee's pay, and remitted to Green Shield on a regular basis, but shall not cost the Township any amounts over and above the accounting time used. If an employee does not have a deduction made, no payment will be made on their behalf. Participation in this plan is voluntary.
CARRIED.

Council discussed their attendance at a dinner meeting with John Tory on April 10, 2007. Council passed the following resolution:

Resolution No. 2007-81

Moved by Councillor Young
Seconded by Councillor S. Hunt

THAT the regular Council meeting scheduled for April 10, 2007 be cancelled.
CARRIED.

10. CORRESPONDENCE

10.1 Letter from Leona Dombrowsky - Min. of Ag. Re Strong Rural Communities Report - Table File
10.2 T.B. District Health Unit - Minutes - Feb 20 and Mar. 20, 2007 - Table File
10.3 Letter from TbayTel re Keeping Phone Numbers - Table file
10.4 MNR - Forest Plan - Table File
10.5 Reply from Premier re Species at Risk - Table File
10.6 OPG - Semi -Annual Report - Table File
10.7 MNR - Aggregate Act - Table File
10.8 OPP - 4th Quarter Report - Table File
10.9 OPP - 2007 - Business Plan - Table File

11. ADJOURNMENT

Resolution No. 2007-82

Moved by Councillor Young
Seconded by Councilor S. Hunt

THAT we do now adjourn at 8:53 pm
CARRIED.



_____________________
Reeve



_____________________
Clerk