MINUTES - REGULAR MEETING
October 23, 2007

PRESENT: Reeve Robert Rydholm
Councillor Shirley Hunt
Councillor Brenda Spithoff
Councillor Donna Young
Clerk-Treasurer Patricia Maxwell

ALSO PRESENT: Kevin Cookson, Township Resident
ABSENT: Councillor Mary-Lynne Hunt

1. CALL TO ORDER

Reeve Rydholm called the meeting to order at 6:30 pm.

2. ADOPTION OF THE AGENDA

2.1 Resolution No. 2007-204

Moved by Councillor Young
Seconded by Councillor S. Hunt

THAT the Meeting Agenda be adopted as prepared.
CARRIED.

3. DECLARATION OF PECUNIARY INTEREST

There were no declarations of pecuniary interest on the part of any member of Council.

4. DEPUTATIONS AND PETITIONS

There were no deputations or petitions for Council's consideration.

5. ADOPTION OF MINUTES

Councillor S. Hunt requested that the Minutes be amended in section 6.4 Councillor's report to include that it was a written report presented and that the report is on file in the office.

5.1 Resolution No. 2007-205

Moved by Councillor Spithoff
Seconded by Councillor Young

THAT the Minutes of the Regular Meeting of Council held on October 9, 2007 be approved as amended.
CARRIED.

6. REPORTS FROM MUNICIPAL OFFICERS

6.1 Road Superintendent's Report - filed
- Landfill Report - not at this meeting
6.2 Fire Chief's Report - not at this meeting
6.3 Clerk's Report - filed
6.4 Councillor Reports - not at this meeting


7. DISBURSEMENT LIST

Resolution No. 2007-206

Moved by Councillor S. Hunt
Seconded by Councillor Spithoff

THAT the Accounts in the amount of $36,917.81 as per Disbursement List No. 10B 2007 be approved for payment.
CARRIED.

8. UNFINISHED BUSINESS

8.1 KGS Bridge Reports - Admin. Report No. 2007-49

Resolution No. 2007-207

Moved by Councillor Young
Seconded by Councillor Spithoff

THAT the Council for the Township of Conmee accepts the KGS Bridge Reports.
CARRIED.

8.2 Complaints re Newsletter - Admin. Report No. 2007-50

The Clerk advised that several people had expressed complaints about not receiving the monthly newsletter. Several people complained they do not have internet access. After some discussion, Council decided to continue with the newsletter for the time being.

8.3 Christmas Party Planning

The Clerk advised that she needed a time for the party in order to advertise in the newsletter. Council decided that 2 pm to 5 pm would be the time and that the format will be substantially the same as last year.

8.4 Letter from MNR re Gravel Pits - filed

8.5 Appointment of Closed Meeting Investigator - Admin. Report No. 2007-52

The Clerk advised that it appears that the Ombudsman`s Office will be willing to act as the closed meeting investigator as required by the new Municipal Act, for no charge. If Council does not appoint an investigator, it will default to the Ombudsman. The Clerk will confirm that there will be no charge.

8.6 Appeal re Motocross Racetrack

The Clerk presented the appeal that has been received regarding the Zoning Amendment application for a motocross racetrack, for Council`s information. Council questioned the applicant`s statement regarding the reading of the By-law. The Clerk advised that in true parliamentary procedure, a by-law is usually read once then sent to a committee to be reviewed and possibly amended. It then returns to the house for second reading and adoption or rejection of amendments. When a final version has been agreed upon, the by-law will be read a third time and finally passed. There is no legislation which demands three readings, however, it has become standard at the Federal and Provincial level. In this instance, Council had been dealing with the issue for over a year, and received the draft by-law 5 days before the meeting, therefore, it is not correct to assume that Council had inadequate time to understand the implications of the By-law. It was also noted that the applicant was circulated the draft by-law more than a month before Council received it.

9. NEW BUSINESS

9.1 Office Closure - Admin. Report No. 2007-51

Resolution No. 2007-208

Moved by Councillor Spithoff
Seconded by Councillor S. Hunt

THAT the Municipal Office will be closed between Christmas and New Years and that the closure be advertised in the newsletter.
CARRIED.

9.2 OGRA Alert - Throne Speech - filed

9.3 T.B. District Municipal League - Fall Meeting

Resolution No. 2007-209

Moved by Councillor Spithoff
Seconded by Councillor S. Hunt

THAT the following persons be approved to attend the Thunder Bay District Municipal League Fall meeting to be held at the Airlane on November 23rd and 24th.

Councillor M. Hunt - Yes
Councillor S. Hunt - Yes
Councillor Spithoff - No
Councillor Young - Yes
Reeve Rydholm - No
Clerk Maxwell - Yes
CARRIED.

9.4 2006 Financial Report

Resolution No. 2007-210

Moved by Councillor S. Hunt
Seconded by Councillor Young

THAT the Consolidated Financial Report as submitted by Gordon Fukushima be accepted;

AND THAT the following Council Members be authorized to affix their signatures on behalf of the Township of Conmee to the Auditor Management Letters.

Councillor Young
Councillor S. Hunt
CARRIED.

10. CORRESPONDENCE

10.1 LRCA Minutes - September 19, 2007
10.2 Letter from Ken Boshcoff, MP

11. ADJOURNMENT

Resolution No. 2007-211

Moved by Councillor Spithoff
Seconded by Councillor Young

THAT we do now adjourn at 7:38 pm.
CARRIED.



_____________________
Reeve



_____________________
Clerk