POSITION TITLE: Deputy Clerk–Treasurer Intern

NOHFC File #74001877

REPORTS TO: Municipal Clerk

Position Overview:

The Township of Conmee is seeking a motivated and community‑focused individual to join our team as a Deputy Clerk–Treasurer Intern. This is a full‑time, temporary internship for a one‑year term, providing hands‑on experience in municipal administration, financial processes, and legislative duties. The intern will support the Clerk and Treasurer in day‑to‑day municipal operations and perform assigned duties under their direction and supervision.

This position is funded through the Northern Ontario Heritage Fund Corporation (NOHFC) Workforce Development Program.

Purpose of Position:

To provide a wide variety of administrative support services to the Clerk and Treasurer
To assist with the management of the day‑to‑day obligations of the Township

Scope of Position:

Complies with legislation, by‑laws, resolutions, policies, and Council decisions
Works within municipal policies, procedures, and priorities
Performs accepted office management practices
Liaises with departments and committees to ensure direction from Council is communicated and implemented

Responsibilities:

1. Municipal Deputy Clerk Intern

Perform statutory duties of the Municipal Clerk under the Municipal Act and other legislation (under supervision)
Assist with drafting by‑laws, policies, resolutions, minutes, and Council materials
Prepare agendas and background materials, including research as needed
Assist with preparation for municipal elections
Perform records management duties
Provide administrative support for cemetery and public works administration
Arrange conferences, training, and travel bookings
Respond to inquiries from the public, stakeholders, and external agencies
Prepare background information and research reports
Other duties as assigned

2. Municipal Deputy Treasurer

Perform statutory duties of the Treasurer under the Municipal Act (under supervision)
Assist in budget preparation, including revenue and expenditure estimates
Assist with grant applications and tracking
Assist with tax bill preparation and mail‑outs; support tax arrears follow‑up
Provide financial information and general financial administrative support
Other duties as assigned

3. Administration

Plan and organize work and review priorities with supervisors
Follow occupational health and safety practices
Assist with website updates and newsletter development
Other duties as assigned

Working Conditions:

Office environment with frequent interruptions
High volume of tasks with tight deadlines
Regular hours: Monday–Friday, 9:00 a.m. to 4:00 p.m.
May attend up to two evening Council meetings per month
Average of 35 hours per week
Occasional workshops, conferences, or training events

Knowledge and Skills:

Good knowledge of the community
Strong organizational and analytical ability
Sound judgment, tact, strong public relations and communication skills
Ability to establish and maintain effective working relationships
Ability to maintain confidentiality
Proficiency with office computer applications (word processing, spreadsheets, email, records systems)
Understanding of municipal planning and accounting processes
High level of integrity
Ability to work independently

Qualifications:

Valid driver’s licence
First Aid & CPR, or willingness to obtain
Relevant experience in administration, finance, customer service, or municipal‑related work is an asset
Post‑secondary training in Business, Political Science, Public Administration, Office Administration, or a related field is an asset
Knowledge of municipal legislation (Municipal Act, MFIPPA, Municipal Elections Act) is an asset

NOHFC Candidate Eligibility Requirements:

Applicants must meet the following Workforce Development Program criteria:

Be a new entrant to the workforce, transitioning careers, or unemployed/underemployed
Not have previously participated in an NOHFC internship under the 2020 mandate
Be 18 years of age or older
Be legally eligible to work in Canada
Reside in Northern Ontario once hired (District of Thunder Bay)

How to Apply:

Interested applicants should submit their resume by April 24, 2026 to:
Karen Paisley, Municipal Clerk – conmee@conmee.com
and
Olabisi Akinsanya‑Hutka, HR Assistant – hrassistant@conmee.com

Please quote “Deputy Clerk–Treasurer Intern – NOHFC File #74001877” in the subject line.

Funding Notice:

For the Workforce Development Stream.
This opportunity is proudly supported by Northern Ontario Heritage Fund Corporation and is funded through the Workforce Development Program. Eligibility requirements of the program can be found here: https://nohfc.ca/en/pages/programs/people-talentprogram/workforce-development-stream

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CO-OP STUDENT POSITIONS

Co-op student placements allow students to explore and work in various fields. These placements provide an opportunity to explore working in different jobs. These position may be paid or unpaid depending on the position and funding availability.

Who is eligible?

The co-op student placements are open to senior high school students.

How to apply

If you're interested in applying for placements you should:

Speak to your co-operative education teacher or co-operative
Discuss your areas of interest and abilities to ensure an appropriate placement
Contact the CAO/Clerk to express your interest and potential opportunities

Due date

approval by Council usually requires 1-2 council meetings (approximately 2-4 weeks)

What workplace placements are available?

Municipal Administrative Office can provide experience such as:
- accounting
- bookkeeping
- records management
- archives management
- cemetery administration
- asset management
- economic development
- municipal Clerk
- municipal Treasurer
- policy creation and review
- basic business skills
- office management
co-op positions may also be considered for:
- Public Works
- Volunteer Fire Department